ERP Implementation Plan
Implementation – The act of carrying out or executing a plan, decision, process, or method into effect. It’s the action that must follow any thinking on a review or set of recommendations to ensure it happens. Therefore, an implementation plan is the documented steps for successfully completing your implementation activities.
An implementation plan is used as a support device for your strategic plan, an implementation plan maps out how to bring your strategic plan to life. Strategic planning is done on an organizational level, dictating the direction of the company strategy, and allocating resources to make that strategy come to life.
Thus, the implementation plan traces the edges of that, mapping out how to best implement a strategic plan from the outset, and how to effectively manage it as it gets put into place.
Benefits of an ERP implementation Plan
Ensure Clarity – Documentation of the implementation plan gives you better clarity of thought and improves your own understanding of the project. Very easy to communicate the plan to team members, upper management, and get everyone on board.
Stay on Track – The biggest benefit of an implementation plan is that it makes it that much easier for the company to meet its long-term goals. When everyone across all teams knows exactly what you want to accomplish and how to do it, keeping everyone on board, and removing any sort of confusion or doubtfulness. When everyone knows what their roles and responsibilities are, it’s easier to stay on track
Increased Cooperation – An implementation plan that’s well communicated also helps to increase cooperation across all teams. The better the cooperation amongst team members, the better the synergy and the overall execution.
Increased Buy-In – Additionally, with a solid implementation plan that’s thoroughly researched, documented, and presented, you can ensure buy-in from stakeholders. It’s easier to get resources allocated to your project and ensure smooth project execution When upper management is on board.
How to Make an ERP implementation plan:
There’s no standard plan to fit all solutions when we are creating our implementation plan. but it should meet the needs of our strategic plan. Generally, an implementation plan tends to look like the following.
Research and Discovery – Have a brief introduction, outlining the vision, mission, and purpose of your project or initiative. Collecting information or discussion among stakeholders, key partners, customers, and team members, you can determine the most crucial assignments needed and prioritize them accordingly. Here we should list out all the goals you’re looking to achieve with the strategic plan and the implementation plan. Everything must tie back to that strategic plan for the implementation plan to work.
Mapping out Assumptions and Risks – It is important to point out the assumptions and risks in your implementation plan. Lay down all the assumptions or limitations of your project. This includes budget constraints, losing personnel, market instability, or even tools that require repair before your implementation can commence.
Tasks and Responsibility – This is an important area in your implementation plan as here you describe the key tasks and steps involved in the implementation of the strategy. Ensure that all systems are working as per usual, keep track of their teams’ productivity, and more.
Implementation schedule – An implementation schedule outlines project timeframes and milestones. Schedules keep everyone on track with tasks progress and keep everything on-time and under-budget
Determine Activities – Finalize all the little activities to round out your plan. Start by asking yourself the following questions:
a)Who needs to be involved in the plan?
b) What are the stakeholder requirements?
c)What resources should be allocated?
d) Are there any milestones we need to list out?
e) What are the risks involved
Once all activities are outlined, all resources are listed and all stakeholders have approved you can consider your ERP implementation plan complete.