Centralized Fleet Management System

Major Challenges Faced 

fleet management system

One of the major challenges for any transportation and logistics company is the effective management of its owned fleet. These days fleet management is not just limited to just vehicle details entry and normal GPS based tracking. New-age technologies such as vehicle telematics, help transportation companies get a real-time account of the tracking and diagnostics of the vehicle.

A proper fleet management system allows the logistics company  to minimalize the risk associated with their vehicles. From tires, fuel, overall maintenance of vehicles, various document expiries, government regulations, etc. also can be managed through an efficient fleet management system.

Each of the functions should be interrelated and integrated and should be optimized based on each company’s process and workflow.

Let’s now see what all an integrated fleet management system should manage
fleet management system

Vehicle Management: Trucks & trailers are the most vital asset for any logistics firm, the more effectively you manage it, and more will be productivity. The entire fleet details can be captured through a master entry. These include general information like make & model, mileage (with different types of loads), engine specifications and transmission details, etc. The company can also record details of other company vehicles such as cars or mini-vans.

Document & Dues:  Various important document details such as vehicle booklet, driving license, inspection documents, transit clearance papers, tax submissions, various permits, etc. should be stored digitally in centralized system. Expiry and overdue alerts should be notified accordingly to the concerned authorities.

Tracking & Monitoring:  GPS based tracking is an essential vitality these days, your customer should be able to know where the truck is at a given point of time. There is much more than just location tracking, today you can even get details such as driver behavior, condition of your cargo, tampering alerts etc. on the go.

Maintenance: There should be a provision to record regular fitness checks before and after every trip. A proper job order request can be raised in case of any issue found. Every single detail can be recorded by the workshop authorities. We can even calculate the additional maintenance cost incurred due to a particular trip.

Tyre Management:  Tyres and other spares issues and returns can be monitored for inventory management purposes.  An effective fleet management system can also give you an idea about the life of a tyre both vehicle wise and tyre wise. The retreading and recycling of tyres can be recorded and managed accordingly. Tyres can also be tagged with sensors for identifying potential theft.

As you can see, there are a lot of aspects towards managing your fleet. Each truck has to be handled effectively so that your operations achieve maximum productivity. If you want to know more about an effectual fleet management system which addressed all the above-mentioned points, do write to us