operations

Optimized Logistics Operations for New Normal

Fleet operations management software Africa

Ripples-FMS offers a comprehensive logistics operations control module as part of a logistics ERP solution to effectively handle end to end logistic functions. Right from customer order management and optimized fleet selection, accidents, thefts, vehicle damages, warehouse inventory, abuse, pilferages, cargo insurance, storage environment, etc. can be tracked and recorded easily

In the current uncertain economic scenario, logistics & transport organizations must adopt business improvement methodologies to enhance logistics functional performance & gain truck operations control. In the ‘new normal’ scenario your competitiveness depends on how efficiently you manage the supply chain operations and what all you do for ultimate logistics customer experience.

Efficient Fleet Management & Operations  Control

Integrating all your logistics & transportation operations

As per research, most of the logistic companies lack a clear digital vision and strategy and adopt cheap legacy systems for their operations. These companies fail to connect their strategic, operational, technological and people-related capabilities, and often fail to incorporate partners in their business models to create customer value. An integrated fleet management solution like Ripples FMS unify all your operations under one roof and capture end to end activities in order and trip life cycle. The core of logistics transport operations is operations control and management and Ripples FMS helps logistic companies to organize a cost-effective delivery, warehouse storage process and centralize logistics operations.

Digital warehouse

Fleet Management Software: Module Features

  • Consignment booking ( Either as independent order or logistics transfer)
  • Order quotation, Order preparation & Real-time status update for each trip
  • Scheduling of trucks, its route, and  dispatch
  • Expense management including the driver, maintenance and fuel expenses
  • Online Proof of Delivery ensuring contactless transactions
  • Track truck running status and truck location
  • Real-time updates on physical shocks to cargo
  • Monitor and measure the deviations of climatic conditions within the cargo
  • Track & suggest nearby consignments in case of empty trip returns
  • Capture demurrage in case of delays.
  • Capturing mileage shortage upon trip closing
  • Vehicle maintenance checklist before and after each trip
  • Defined system based communications with customs authorities
  • Automatic email alerts to customers and the workforce at different levels of operation.
dashboard 1

Fleet Management Software: Module Benefits

Order Management
  • Real-time visibility in order processing for customers and work-force 
  • Get the order quotation cost calculations less hectic & error-free.
  • Complete mapping of order details without missing details
  • Effectively manage sub-contractors and partners
  • Management control over discount requests & approvals
  • No room for manipulations as user activity log is closely monitored.
Trip Details
  • 24/ 7 logistics control tower – truck and cargo tracing
  • Optimize costs through predefined route based allocation of expenses
  • Automatic selection of trailers and containers based on commodity type
  • Clear cut payment and settlement procedures for all involved parties
  • Trip safety through validations and checklists
Border Clearance
  • Significant reduction in border delays
  • An automatic email with document attachments to border clearance agents immediately after order entry
  • Accurate issue of expenses on border permit, tax, etc.
Driver Expense Management
  • Systemized expense management reducing revenue leakage
  • Automatic calculation of driver expenses and recovery against a trip

The “Operational” Flow

Ripples-FMS fleet management solutions have operations control and management as one of its main modules. The solution offers a standardized logistics operational flow and captures logistic operational activities under one roof. Start with order quotation or capture order entry directly, our smart logistic solutions are perfectly aligned with the goal of achieving seamless logistics operations. 

Order Entry

With a series of master entries including the efficiently captured route master and the customer rates, the order entry form becomes a simple exercise. The user can easily select the load type (containerized, breakbulk, bulk loose, bulk liquid, etc.), customer, the number of loads/co-loads, loading and drop-off points and a host of other important features. Specialized capturing of container load data ensures more safety and easy container tracking.

 

Assigning the trip against an order

Every stage of the operational entries needs proper approval and acceptance. Once the order is entered the next step is to assign the trip against the order. Date and time are scheduled for the trip commencement along with details such as the horse and trailers on which the cargo needs to go, driver details, etc.  There is a series of checks before the vehicle can be dispatched. Pre-clearance documents can be effectively processed and automatically issue driver expenses as per configured parameters. Real-time order and truck status is communicated via the customer portal.

Tracking the truck

Once the cargo is dispatched, then the customer can track the status through Ripples-FMS customer portal module.  With the help of GPS, the logistics operations team can know the current location of the assigned truck using the fleet management software.

Trip Closure & Managing the Empty Return Legs

Ripples FMS final leg procedure includes an online POD mechanism to ensure driver and customer safety through contactless deliveries. System based demurrage charge calculations prevent unidentified revenue leakage. Once updated customers have visibility to online invoices in real-time and ensure reduced delay in customer payments.  The system alerts nearby orders for transportation and operations team can easily add another trip leg to avoid empty running. Driver expenses and provisions are settled effectively through Ripples FMS. 

Proper Business Insights

Ripples FMS ensures accurate operational and financial insights for right on-time decision making. The cloud-hosted application ensures data can be accessed from anywhere, anytime. With the help of insightful management dashboard, analyze your company performance matrix across relevant logistics, warehouse & transportation parameters instantly. 

Reports & Alerts

Ripples FMS is equipped with a host of standardized reports pertaining to trips control, delays, fuel issued, missing POD, driver bonus, HR recovery, performance matrix, etc. Customized logistic reports can be configured based on user’s perspective. In addition to that automatic alerts can be configured in case of any abnormalities in smooth conduct of logistics operations.

So if you are a transportation logistics company wanting to bring in that much-effective control in operations, please Contact Us.

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