Freight Invoice Management: Why is it crucial?

Ripples-FMS - Freight Invoice Management software for logistics, freight forwarding in Africa

Freight Invoice Management

Freight invoice management plays a big part in maintaining a smooth carrier-shipper relationship. As a trusted logistics platform provider for leading freight forwarding companies across Africa and India, we can ensure on-time preparation of invoicing & reduce accounts receivables. Our digital transformation team at Ripples-FMS gives importance to an efficient payment, expense, and invoice management module while designing the application. 

So what does an efficient freight invoice management system do besides handling the day to day logistics operations and transportation expenses? What should be the advantages a logistics software must have? Can it manage demurrage charges?

For starters, it would improve the productivity of your accountants and improve the clarity of the overall carrier invoice requirements. It should also help in curbing high logistics costs that are generally increased by the day. Freight invoices are generally considered a complex workflow thanks to its various internal linkages of logistics operations, and a high chance of calculation errors. The need of the hour is a fully automated transportation cost optimization logistics software.

Challenges in logistics & transportation expenses

Let us throw some light on the issues and concerns that are faced by transportation and logistics companies over expense and invoice management.  The topmost priority for any software should be the automatic calculation of income and expenses. This should eliminate any errors from the user-level to generate timely & accurate invoices.

Also, there should be a multiple level verification that should ensure that no manipulations are being done. The application users should have the access rights to capture complete order details which will automatically calculate the expense and income.

Streamline your process

Regular e-mail alerts should be provided on pending expenses approval and trips to be invoiced. The standard expenses can be easily configured by top management and standard rates must be fixed accordingly.  

Overall the application should streamline complex invoice management procedures and identify any incorrect payment transactions.

Freight Invoice Management logistics software demurrage

In Ripples-FMS we have an in-built freight invoice management module for capturing all logistics costs against an invoice, managing demurrage and losses, various reporting and alerting options on financial irregularities, etc.

So if you are on the lookout for efficient billing & invoicing software with expense tracking, centralized logistics operations, please contact us for an online demo and business consultation.